Microsoft MCCA New Enrollment Instructions

Preparing a New MCCA Enrollment for the July 1, 2019 to June 30, 2020 Agreement Term

Departments may choose to join the MCCA by purchasing any products from any of the MCCA Manufacturers (product categories) at the Software Central Store. Please read below for specific details on how to order and let us know if you have any questions on this procedure.

In order to enroll in the Microsoft Consolidated Campus Agreement (MCCA) the department must complete an ONLINE ORDER no later than April 15, 2019 by visiting the Software Central Store and signing in with a UCLA ID to place the order. Please note that online orders require both the Primary Contact and the Administrator identified on the order to take follow-up actions in order to finalize the order. Please plan accordingly and place all orders at least one week prior to the 04/15/19 deadline. Please contact Software Central with any questions on this process.

If you wish to join the MCCA, your completed online order(s) must be received at Software Central by no later than April 15, 2019. Only the completed Software Central online order is necessary for your 2019-20 MCCA order. It is NOT necessary for your department to generate a PO for this order.

Detailed information for each MCCA Manufacturers (product categories) is listed below.  Licenses may be ordered from any or all of the categories.

MCCA Faculty and Staff Licenses must be ordered in one quantity for your entire department Knowledge Workers.  Please visit this page for information on how to determine your department's Knowledge Worker count. Use the Knowledge Worker count as a quantity for the Faculty and Staff Licenses online order at the Software Central Store.  **Remember all products ordered for the MCCA Faculty and Staff Desktop must be in the same Knowledge Worker count and that count must cover all Knowledge Workers in the department.**  Partial departments are not eligible to join.

MCCA Online Services
These  products may be ordered in increments of one. Products ordered do not have to match the Knowledge Worker count.   Some Online Products may be ordered to begin and end at times that do not need to match the MCCA dates.  Please contact Software Central for further information.

MCCA Server Products can be ordered in increments of one, per the department’s needs. PLEASE NOTE: Server products are based on the number of cores depending on the type of server license.

MCCA Single Licenses
These subscriptions and online services may be ordered in increments of one. Products ordered do not have to match the Knowledge Worker count.  For items that are available in both MCCA Faculty and Staff Licenses (full Knowledge Worker) and MCCA Single Licenses, departments are urged to compare the cost of ordering singly vs. for the whole department to realize the break-even point.  In some cases it may be more cost effective to cover the department's entire Knowledge Worker count for those licenses.

MCCA Student Licenses
These products must be ordered in the same quantity as the department’s full Student count.

Software Central Store orders require contact information for at least three unique individuals, the Primary Contact, Secondary Contact and Administrator Authorizing Payment. Departments may add as many contacts to their orders as they deem necessary via the Software Central Store. Please ensure that information entered into the Software Central Store is correctly provided for each contact as both the Primary Contact and the Administrator identified on the order need to take follow-up actions in order to finalize the order. If any information is incomplete or inaccurate, the order might not be finalized prior to the deadline.

Provide one full valid accounting unit (FAU) number to charge in the space provided on the online order.   We are able to charge only ONE FAU per online order. All orders will be charged in the 2019/20 fiscal year.

Software Central Store online orders require both the Primary Contact and the Administrator to take follow-up actions in order to finalize the order. Please plan accordingly and place the initial order at least one week prior to the 4/15/19 deadline. Please contact Software Central with any questions on this process, or see the FAQ section in the Software Central Store.

If you follow all of the steps outlined above, your 2019/20 MCCA enrollment will be processed to go into effect 07/01/19. Departments will not receive usage of the licenses until at least 07/01/19 so please plan accordingly.

The FAU you provide will be charged in fiscal year 2019/20 Fulfillment/download instructions will be able to be requested by the contacts listed on the order via email to SHI on or after  07/01/2019.

Please contact Software Central with any questions on the MCCA.